🟢 MEDIUM: Legal & Compliance Documentation Review

[Salem874]

🎯 Description

Review and finalize all legal documentation for GDPR, CCPA, and international data protection compliance.

📋 Tasks

1. Terms of Use

• Review current Terms of Use
• Update service descriptions
• Define prohibited activities
• Clarify user responsibilities
• Define termination conditions
• Add dispute resolution clause
• Specify governing law
• Add severability clause
• Date and version the document
• Legal review (recommended)

2. Privacy Policy

• Review data collection practices
• Document data we collect:
  • Personal information (name, email, etc.)
  • OAuth provider data
  • Payment information
  • Usage analytics
  • Cookies and tracking
• Document data usage purposes
• Document data retention periods
• Document data sharing practices
• Document data security measures
• Add user rights sections:
  • Right to access
  • Right to rectification
  • Right to erasure
  • Right to data portability
  • Right to object
  • Right to restrict processing
• International compliance sections:
  • GDPR (EU/UK)
  • CCPA/CPRA (California)
  • PIPEDA (Canada)
  • LGPD (Brazil)
  • Privacy Act (Australia)
  • PIPL (China)
  • APPI (Japan)
  • POPIA (South Africa)
• Children's privacy (COPPA compliance)
• Cookie policy section
• Legal review (recommended)

3. Cookie Consent Banner

• Implement cookie consent banner (EU requirement)
• Categories:
  • Strictly necessary (always enabled)
  • Functional cookies
  • Analytics cookies
  • Marketing cookies
• Allow granular consent
• Remember user preferences
• Provide cookie details page
• Test banner on all pages

4. Data Protection Impact Assessment (DPIA)

• Conduct DPIA for high-risk processing:
  • Automated decision-making
  • Large-scale profiling
  • Processing special categories of data
• Document necessity and proportionality
• Document risk mitigation measures
• Document data protection measures

5. GDPR Compliance Features

• Verify data export functionality (/settings/export-data)
• Verify account deletion functionality (/settings/delete-account)
• Implement consent management
• Data processing records
• Breach notification procedures
• DPO contact information (if required)

6. CCPA Compliance Features

• "Do Not Sell My Personal Information" link
• California resident identification
• Opt-out mechanism
• Non-discrimination policy

7. Copyright Notices

• Add copyright footer to all pages
• Register copyright (recommended)
• DMCA policy (if user-generated content)

8. Accessibility Statement

• Document WCAG compliance level
• List accessibility features
• Provide contact for accessibility issues
• Document known limitations

✅ Acceptance Criteria

• Terms of Use finalized and dated
• Privacy Policy comprehensive and up-to-date
• Cookie consent banner functional
• GDPR features verified
• CCPA features verified
• Copyright notices in place
• Accessibility statement published
• Legal documents linked in footer
• Legal review completed (recommended)

⏱️ Estimated Effort

6-8 hours (+ legal review time if applicable)