From 823f3d6e18655693b224c7fee91c2c63b31a3080 Mon Sep 17 00:00:00 2001 From: Edwin Luther <15720025+EdwinLuther01@users.noreply.github.com> Date: Tue, 3 Nov 2026 17:06:20 +0000 Subject: [PATCH] Match Code of Conduct to the live page at manchesteraiguild.com/coc Replace the body with the live text verbatim, remove the version and status lines, the version-history section and the Notion attestation sentence. Contact stays report@manchesteraiguild.com. --- CODE_OF_CONDUCT.md | 78 +++++++++++++++++++++------------------------- 1 file changed, 35 insertions(+), 43 deletions(-) diff --git a/CODE_OF_CONDUCT.md b/CODE_OF_CONDUCT.md index 63a3a37..b976081 100644 --- a/CODE_OF_CONDUCT.md +++ b/CODE_OF_CONDUCT.md @@ -1,12 +1,6 @@ - +# Code of Conduct -# Code of conduct - -Version: v3.0 - -Status: Published, 2 November 2026 - -This is the canonical Code of Conduct for the Manchester AI Guild. The copies on the Guild's GitHub .github repository and on manchesteraiguild.org are generated from this file. +The Manchester AI Guild is committed to a respectful, responsible and trustworthy community. This Code sets out the standards we expect from everyone representing the Guild, and explains how to raise a concern. ## 1. Purpose, background and scope @@ -18,34 +12,42 @@ It applies to all Guild members, Senior Leadership Team (SLT) members, volunteer Everyone this Code applies to will: -- Act with integrity and honesty. -- Treat everyone with respect and dignity. No harassment or discrimination. -- Use AI ethically and responsibly. Do not promote AI where the harm outweighs the benefit. -- Protect confidential information and personal data. Share only what you are allowed to share. -- Declare and manage conflicts of interest. -- Give impartial, practical advice, and say where your knowledge ends. -- Represent the Guild accurately, and credit others for their work. -- Follow the law and Guild policies. +- **Act with integrity and honesty.** +- **Treat everyone with respect and dignity.** No harassment or discrimination. +- **Use AI ethically and responsibly.** Do not promote AI where the harm outweighs the benefit. +- **Protect confidential information and personal data.** Share only what you are allowed to share. +- **Declare and manage conflicts of interest.** +- **Give impartial, practical advice,** and say where your knowledge ends. +- **Represent the Guild accurately,** and credit others for their work. +- **Follow the law and Guild policies.** ## 3. Commitments: attestation Everyone this Code applies to confirms that they have read it and will follow it: -- when they join the Guild; -- when they take up an SLT role; -- before a service provider starts work for the Guild. +- When they join the Guild. +- When they take up an SLT role. +- Before a service provider starts work for the Guild. -Confirmation is renewed every year. Attestations will be recorded in a Notion database. The details will be confirmed when membership opens (Website & Platform lead). +Confirmation is renewed every year. ## 4. Roles and responsibilities -- Everyone this Code applies to follows it and confirms this under section 3. -- The Senior Leadership Team (SLT) approves this Code and each review of it, and decides any breach under section 6. -- The Risk & Governance Director, Edwin Luther, receives concerns. The Data Protection Lead, Trevor Roberts, acts as secondary and advises on personal data. +Everyone this Code applies to follows it and confirms this under section 3. + +The **Senior Leadership Team (SLT)** approves this Code and each review of it, and decides any breach under section 6. + +The **Risk & Governance Director, Edwin Luther,** receives concerns. + +The **Data Protection Lead, Trevor Roberts,** acts as secondary and advises on personal data. ## 5. Procedure: raising a concern -Report a concern to any SLT member, or to report@manchesteraiguild.com. We acknowledge every report within 5 working days. We handle concerns fairly and keep them confidential as far as the investigation allows. Nobody faces retaliation for raising a concern in good faith. The Complaints and data rights procedure and the Speaking up policy set out the steps. +Report a concern to any SLT member, or to [report@manchesteraiguild.com](mailto:report@manchesteraiguild.com). + +We acknowledge every report **within 5 working days.** We handle concerns fairly and keep them confidential as far as the investigation allows. + +**Nobody faces retaliation for raising a concern in good faith.** The Complaints and data rights procedure and the Speaking up policy set out the steps. ## 6. Compliance: breaches @@ -53,7 +55,7 @@ The Senior Leadership Team (SLT) responds to a breach in proportion to what happ ## 7. Further information -Reports, questions and personal data requests: report@manchesteraiguild.com. +Reports, questions and personal data requests: [report@manchesteraiguild.com](mailto:report@manchesteraiguild.com). ## 8. Review @@ -61,24 +63,14 @@ We review this Code as often as is reasonable, and at least once every 12 months ## 9. Related policies -Membership terms · Complaints and data rights procedure · Speaking up policy · Conflicts of interest policy · Privacy notice · Safeguarding policy · Equality, diversity and inclusion policy +- Membership terms +- Complaints and data rights procedure +- Speaking up policy +- Conflicts of interest policy +- Privacy notice +- Safeguarding policy +- Equality, diversity and inclusion policy ## 10. References -Contributor Covenant (2021) *Contributor Covenant Code of Conduct*, version 2.1. [online]. Available at: https://www.contributor-covenant.org/version/2/1/code_of_conduct/ [Accessed 2 November 2026]. Parts of this Code are adapted from it. - -## 11. Version history - -| Version | Date | Author | Reason for change | Presented to SLT | Signed off | -|---|---|---|---|---|---| -| v3.0 | 2 November 2026 | Edwin Luther | Rewritten as a high-level standard for members, SLT and service providers. | — | — | -| v2.9 | 2 November 2026 | Edwin Luther | Rewritten to the Manchester AI Guild policy writing standard: standard section order, plain English, roles and review wording, verified citations. QA reviewer: to be assigned. | — | — | -| v2.8 | 12 October 2026 | Edwin Luther | Guild Member defined by reference to the Membership terms, removing a tier structure that the published terms do not establish. | — | — | -| v2.7 | 12 October 2026 | Edwin Luther | Acknowledgement set to 5 working days, matching the complaints procedure and every other reporting route. SLT decision, 12 October 2026. | — | — | -| v2.6 | 12 October 2026 | Edwin Luther | Scope narrowed to Guild Members, SLT, volunteers, speakers, contractors and event attendees, so registering interest or subscribing to the newsletter no longer binds; acknowledgement unit changed from business to working days. | — | — | -| v2.5 | 24 September 2026 | Edwin Luther | Review cycle set to a minimum of once every 12 months, approved by the Senior Leadership Team (SLT), with QA review by a Manchester AI Guild member who did not draft the document. | — | — | -| v2.4 | 24 September 2026 | Edwin Luther | Reporting and escalation route changed to report@manchesteraiguild.com; ownership allocated to Edwin Luther, Risk & Governance Director, with Trevor Roberts as secondary. | — | — | -| v2.3 | 20 September 2026 | Edwin Luther | Data Protection Officer role replaced by Data Protection Lead (to be appointed) and the dpo@ mailbox by report@manchesteraiguild.com. | — | — | -| v2.2 | 17 September 2026 | Edwin Luther | Independence panel made workable for a small SLT; owner named for publishing and onboarding. | — | — | -| v2.1 | 17 September 2026 | Edwin Luther | Rewritten into the MAIG policy writing standard. Reporting route conduct@ (mailbox on Fastmail). | — | — | -| v2.0 | 16 September 2026 | Edwin Luther | Adopted as canonical; Guild-specific standards merged; applied by default pending ratification. | — | — | +Contributor Covenant (2021) Contributor Covenant Code of Conduct, version 2.1. [online]. Available at: https://www.contributor-covenant.org/version/2/1/code_of_conduct/ [Accessed 2 November 2026]. Parts of this Code are adapted from it.