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SAIL - Safety Documentation Portal

Your comprehensive resource for laboratory safety procedures and risk assessments

School of Physics, University of Sydney

⚠️ SAFETY FIRST ⚠️

All laboratory equipment must be operated in accordance with approved Risk Assessments and Safe Work Procedures.

Before using ANY equipment:

  • Complete required safety training
  • Read and understand the Risk Assessment and Safe Work Procedure
  • Be listed on the authorised users list
  • Perform all mandatory pre-operation safety checks

Risk Assessments {#risk-assessments}

Risk Assessments identify hazards, assess risks, and define control measures for laboratory equipment and processes.

{% assign approved_ras = site.risk_assessments | where: "status", "Approved" | sort: "equipment_name" %} {% assign draft_ras = site.risk_assessments | where: "status", "Draft" | sort: "equipment_name" %} {% assign all_ras = approved_ras | concat: draft_ras %}

{% if all_ras.size > 0 %} {% for ra in all_ras %}

{{ ra.equipment_name }}

Reference: {{ ra.reference }} | Version: {{ ra.version }} | Status: {{ ra.status }}
{% if ra.description %}

{{ ra.description }}

{% endif %} {% if ra.key_hazards %}

Key hazards: {{ ra.key_hazards }}

{% endif %} View Risk Assessment →
{% endfor %} {% else %}

No risk assessments available yet. Use the template to create your first risk assessment.

{% endif %}

📄 Create a New Risk Assessment

Use our comprehensive Risk Assessment Template to create safety assessments for new equipment or processes.

The template includes all required sections: hazard identification, risk ratings, control measures, emergency procedures, and review schedules.

Safe Work Procedures (SWPs) {#safe-work-procedures-swps}

Safe Work Procedures provide detailed step-by-step instructions for safely operating laboratory equipment.

{% assign approved_swps = site.safe_work_procedures | where: "status", "Approved" | sort: "equipment_name" %} {% assign draft_swps = site.safe_work_procedures | where: "status", "Draft" | sort: "equipment_name" %} {% assign all_swps = approved_swps | concat: draft_swps %}

{% if all_swps.size > 0 %} {% for swp in all_swps %}

{{ swp.equipment_name }}

Reference: {{ swp.reference }} | Version: {{ swp.version }} | Status: {{ swp.status }}
{% if swp.description %}

{{ swp.description }}

{% endif %} {% if swp.includes %}

Includes: {{ swp.includes }}

{% endif %} View Safe Work Procedure →
{% endfor %} {% else %}

No safe work procedures available yet. Use the template to create your first SWP.

{% endif %}

📄 Create a New Safe Work Procedure

Use our comprehensive Safe Work Procedure Template to create detailed operating instructions for new equipment or processes.

The template provides a complete structure for documenting safety checks, step-by-step procedures, emergency protocols, and competency requirements.

Additional Resources

📋 Document Templates

Access templates for creating new Risk Assessments and Safe Work Procedures with comprehensive guidance.

Browse Templates →

🔧 Template Usage Guide

Learn how to use our templates effectively, including best practices and document control procedures.

View Guide →

Quick Safety Reference

🚫 Universal Safety Prohibitions

  • NEVER operate equipment you are not trained and authorised to use
  • NEVER defeat or bypass safety systems or interlocks
  • NEVER leave hazardous equipment unattended during operation
  • NEVER operate damaged or malfunctioning equipment
  • NEVER skip mandatory pre-operation safety checks

📋 Pre-Operation Checklist

General steps that apply to most laboratory equipment:

  1. Sign in to the equipment log book
  2. Perform visual inspection for damage
  3. Test all safety systems and interlocks
  4. Verify emergency equipment is accessible
  5. Check environmental controls
  6. Clear work area of hazards
  7. Review the specific SWP before operation

If ANY check fails: DO NOT USE - Lock out and report immediately

🚨 Emergency Contacts

Emergency Services 000
University Security [Insert number]
Supervisor: Chris Betters [Insert number]
Safety Officer [Insert number]
First Aid [Insert number]

Document Management

✅ Creating New Documents

  1. Select the appropriate template (RA or SWP)
  2. Complete all sections thoroughly
  3. Consult with users and safety officer
  4. Submit for review and approval
  5. Add to this index when approved

📅 Review Requirements

All documents must be reviewed:

  • Annually at minimum
  • After any incident or near-miss
  • When equipment is modified
  • When new hazards are identified
  • When procedures change

📊 Document Statuses

  • Draft Work in progress
  • Approved Ready for use
  • Archived Superseded version

❓ Questions or Concerns About Safety?

Contact your supervisor or safety officer immediately.

Do not operate equipment if you have any doubts about safety procedures or equipment condition.

Remember: Safety documentation exists to protect you and others. Always follow approved procedures and never take shortcuts with safety.