From aede092c57b7b3ec336089deac22fcff558ca604 Mon Sep 17 00:00:00 2001
From: Beck <164545837+validbeck@users.noreply.github.com>
Date: Tue, 19 May 2026 15:11:18 -0700
Subject: [PATCH 1/4] Hiding outdated workflow examples for now

---
 site/guide/_sidebar.yaml                                      | 2 +-
 site/guide/workflows/_configure-workflows.qmd                 | 4 ++--
 site/guide/workflows/setting-up-workflows.qmd                 | 3 ++-
 site/guide/workflows/workflow-configuration-examples.qmd      | 1 +
 site/guide/workflows/workflow-step-types.qmd                  | 3 ++-
 .../using-validmind-for-risk-management.qmd                   | 4 ++--
 6 files changed, 10 insertions(+), 7 deletions(-)

diff --git a/site/guide/_sidebar.yaml b/site/guide/_sidebar.yaml
index bf5173df14..3d02a23c7e 100644
--- a/site/guide/_sidebar.yaml
+++ b/site/guide/_sidebar.yaml
@@ -71,7 +71,7 @@ website:
               contents:
                 - guide/workflows/manage-record-stages.qmd
                 - guide/workflows/configure-workflows.qmd
-                - guide/workflows/workflow-configuration-examples.qmd
+                # - guide/workflows/workflow-configuration-examples.qmd
             - file: guide/workflows/working-with-workflows.qmd
               contents:
                 - guide/workflows/manage-workflows.qmd
diff --git a/site/guide/workflows/_configure-workflows.qmd b/site/guide/workflows/_configure-workflows.qmd
index dfa2f6fee1..325ddf45fa 100644
--- a/site/guide/workflows/_configure-workflows.qmd
+++ b/site/guide/workflows/_configure-workflows.qmd
@@ -5,9 +5,9 @@ SPDX-License-Identifier: AGPL-3.0 AND ValidMind Commercial -->
 :::: {.content-visible unless-format="revealjs"}
 Set up workflows to match your organizational needs. Workflows can be as simple or as complex as required, with multiple and discrete workflows supported for unique triggers and scenarios.
 
-::: {.callout}
+<!-- ::: {.callout}
 For more assistance configuring workflows, refer to our [Workflow configuration examples](/guide/workflows/workflow-configuration-examples.qmd).
-:::
+::: -->
 
 ::::
 
diff --git a/site/guide/workflows/setting-up-workflows.qmd b/site/guide/workflows/setting-up-workflows.qmd
index 60ab40641a..e4c38e1e57 100644
--- a/site/guide/workflows/setting-up-workflows.qmd
+++ b/site/guide/workflows/setting-up-workflows.qmd
@@ -7,13 +7,14 @@ date: last-modified
 listing:
   - id: workflow-setup
     type: grid
+    grid-columns: 2
     max-description-length: 250
     sort: false
     fields: [title, description]
     contents:
     - manage-record-stages.qmd
     - configure-workflows.qmd
-    - workflow-configuration-examples.qmd
+    # - workflow-configuration-examples.qmd
 aliases:
   - /guide/model-workflows/setting-up-model-workflows.html
 includes:
diff --git a/site/guide/workflows/workflow-configuration-examples.qmd b/site/guide/workflows/workflow-configuration-examples.qmd
index 0a3b41f12e..8eb0a26993 100644
--- a/site/guide/workflows/workflow-configuration-examples.qmd
+++ b/site/guide/workflows/workflow-configuration-examples.qmd
@@ -4,6 +4,7 @@
 # SPDX-License-Identifier: AGPL-3.0 AND ValidMind Commercial
 title: "Workflow configuration examples"
 date: last-modified
+search: false
 ---
 
 Learn from example workflow configurations to help you tailor workflows to fit your organization's requirements for managing risk throughout your entire risk management lifecycles.
diff --git a/site/guide/workflows/workflow-step-types.qmd b/site/guide/workflows/workflow-step-types.qmd
index c5d00cbe87..f53e4b6527 100644
--- a/site/guide/workflows/workflow-step-types.qmd
+++ b/site/guide/workflows/workflow-step-types.qmd
@@ -8,10 +8,11 @@ date: last-modified
 
 Select from a variety of workflow step types to build workflows from.
 
+<!-- 
 ::: {.callout title="Need more help configuring workflow step types?"}
 
 - [Workflow configuration examples](workflow-configuration-examples.qmd#workflow-step-type-examples)
 - [Integrations examples](/guide/integrations/integrations-examples.qmd)
-:::
+::: -->
 
 {{< include /guide/workflows/_workflow-step-types.qmd >}}
diff --git a/site/training/administrator-fundamentals/using-validmind-for-risk-management.qmd b/site/training/administrator-fundamentals/using-validmind-for-risk-management.qmd
index 9e99b6ee60..759a7387a2 100644
--- a/site/training/administrator-fundamentals/using-validmind-for-risk-management.qmd
+++ b/site/training/administrator-fundamentals/using-validmind-for-risk-management.qmd
@@ -233,10 +233,10 @@ Configure custom workflows
 
 <br>Try it **live** on the next pages. {{< fa hand-point-right >}}
 
-::: {.f5 .pl3 .mt4 .pr3 .embed}
+<!-- ::: {.f5 .pl3 .mt4 .pr3 .embed}
 For more assistance configuring workflows, refer to our [Workflow configuration examples](/guide/workflows/workflow-configuration-examples.qmd){target="_blank"}.
 
-:::
+::: -->
 
 :::
 

From 701efde0014f137e2630a0369e5dbbf99defe73a Mon Sep 17 00:00:00 2001
From: Beck <164545837+validbeck@users.noreply.github.com>
Date: Tue, 19 May 2026 16:52:14 -0700
Subject: [PATCH 2/4] Workflow step type: Artifact status change

---
 site/guide/workflows/_workflow-step-types.qmd | 17 +++++++++++++++++
 site/guide/workflows/workflow-step-types.qmd  |  2 +-
 2 files changed, 18 insertions(+), 1 deletion(-)

diff --git a/site/guide/workflows/_workflow-step-types.qmd b/site/guide/workflows/_workflow-step-types.qmd
index ce8371c606..35026b7380 100644
--- a/site/guide/workflows/_workflow-step-types.qmd
+++ b/site/guide/workflows/_workflow-step-types.qmd
@@ -16,6 +16,18 @@ SPDX-License-Identifier: AGPL-3.0 AND ValidMind Commercial -->
 | [set inventory record stage to]{.smallcaps} | Select the record stage to transition to. |
 : **{{< fa cube >}} Inventory Record Stage Change** step configuration {.hover tbl-colwidths="[40,60]"}
 
+### {{< fa tag >}} Artifact Status Change
+<span id="artifact-status-change">
+
+- Transitions an artifact into another status.
+- Requires available artifact type statuses associated with the workflow.^[[Manage artifact types](/guide/validation/manage-artifact-types.qmd#manage-artifact-type-statuses)]
+
+| Field | Description |
+|---:|---|
+| [when these conditions are met]{.smallcaps} (optional) | Add conditional requirements to qualify for this step.^[ [Conditional step requirements](/guide/workflows/conditional-step-requirements.qmd#artifact-status-change)]  |
+| [set artifact status to]{.smallcaps} | Select the artifact type status to transition to. |
+: **{{< fa tag >}} Artifact Status Change** step configuration {.hover tbl-colwidths="[40,60]"}
+
 ### {{< fa wifi >}} Workflow State Change
 <span id="workflow-state-change">
 
@@ -226,8 +238,13 @@ Sends a HTTP request with optional additional conditions.^[[Conditional step req
 :::: {.content-hidden unless-format="revealjs"}
 
 #### {{< fa cube >}} Inventory Record Stage Change
+
 Transitions a record into another stage.
 
+#### {{< fa tag >}} Artifact Status Change
+
+Transitions an artifact into another status.
+
 #### {{< fa wifi >}} Workflow State Change
 
 Transitions the workflow into another workflow state.
diff --git a/site/guide/workflows/workflow-step-types.qmd b/site/guide/workflows/workflow-step-types.qmd
index f53e4b6527..bbb94b92a7 100644
--- a/site/guide/workflows/workflow-step-types.qmd
+++ b/site/guide/workflows/workflow-step-types.qmd
@@ -8,7 +8,7 @@ date: last-modified
 
 Select from a variety of workflow step types to build workflows from.
 
-<!-- 
+<!--
 ::: {.callout title="Need more help configuring workflow step types?"}
 
 - [Workflow configuration examples](workflow-configuration-examples.qmd#workflow-step-type-examples)

From 40176abfe12baa6ee5908c2bcd2ec9e338e8544e Mon Sep 17 00:00:00 2001
From: Beck <164545837+validbeck@users.noreply.github.com>
Date: Tue, 19 May 2026 16:53:52 -0700
Subject: [PATCH 3/4] Conditional step requirements: Artifact status change

---
 site/guide/workflows/_conditional-requirements.qmd | 11 +++++++++++
 1 file changed, 11 insertions(+)

diff --git a/site/guide/workflows/_conditional-requirements.qmd b/site/guide/workflows/_conditional-requirements.qmd
index cfac7565aa..179079df7d 100644
--- a/site/guide/workflows/_conditional-requirements.qmd
+++ b/site/guide/workflows/_conditional-requirements.qmd
@@ -8,6 +8,15 @@ Conditional requirements are required or optional for the following step types:^
 ### {{< fa cube >}} Inventory Record Stage Change [optional]{.smallercaps .pink}
 <span id="record-stage-change">
 
+1. Under **[when these conditions are met]{.smallcaps}**, set your `AND` and `OR` conditions.
+2. Add a single independent rule or a linked condition group. These rules and groups can be nested if desired:
+
+    - Click **{{< fa plus >}} Add Rule** to add an independent rule.
+    - Click **{{< fa plus-minus >}} Add Group** to add a linked group of rules that all must be true to qualify.
+
+### {{< fa tag >}} Artifact Status Change
+<span id="artifact-status-change">
+
 1. Under **[when these conditions are met]{.smallcaps}**, set your `AND` and `OR` conditions.
 2. Add a single independent rule or a linked condition group. These rules and groups can be nested if desired:
 
@@ -168,6 +177,8 @@ Configure conditional requirements for the following step types:
 
 - {{< fa cube >}} Inventory Record Stage Change **[optional]{.smallercaps}**
 
+- {{< fa tag >}} Artifact Status Change **[optional]{.smallercaps}**
+
 - {{< fa arrow-pointer >}} User Action **[optional]{.smallercaps}**
 
 - {{< fa users >}} Approval **[required]{.smallercaps}**

From 2e8d98cf0d6a18ee2f4d3921b2407ebeefe30880 Mon Sep 17 00:00:00 2001
From: Beck <164545837+validbeck@users.noreply.github.com>
Date: Tue, 19 May 2026 16:57:47 -0700
Subject: [PATCH 4/4] Edit: User Action Step

---
 site/guide/workflows/_workflow-step-types.qmd | 3 ++-
 1 file changed, 2 insertions(+), 1 deletion(-)

diff --git a/site/guide/workflows/_workflow-step-types.qmd b/site/guide/workflows/_workflow-step-types.qmd
index 35026b7380..7b1da08047 100644
--- a/site/guide/workflows/_workflow-step-types.qmd
+++ b/site/guide/workflows/_workflow-step-types.qmd
@@ -47,6 +47,7 @@ Creates a button that performs an action on behalf of the user.
 | Field | Description |
 |---:|---|
 | [display action button when]{.smallcaps}  (optional) | Add conditional requirements for displaying this step.^[[Conditional step requirements](/guide/workflows/conditional-step-requirements.qmd#user-action)]  |
+| [step title]{.smallcaps} (optional) | Text that displays at the top of the modal that opens when users click the action button. |
 | [action button label]{.smallcaps} | Text that displays on your action button. |
 | [requested fields]{.smallcaps} (optional) | Include record or artifact fields alongside your action.[^user-action] |
 | [user action deadline]{.smallcaps} (optional) | Include a deadline for when users should complete this action by.^[Toggle **Enable deadline** on to configure a deadline.] |
@@ -186,7 +187,7 @@ Sends a HTTP request with optional additional conditions.^[[Conditional step req
 
 [^user-action]:
 
-    Select from the drop-down to add it to your User Action step. Users must have write permissions for the field in order to enter values.
+    Select a field from the the drop-down to add it to your User Action step — click **Add All** to add all fields in that group. Users must have write permissions for the field in order to enter values.
     <br><br>
 
     - [Manage inventory fields](/guide/inventory/manage-inventory-fields.qmd)