Creates track-meet.js (for USDC track meet reminders)

.dependabot/config.yml

@@ -5,4 +5,4 @@ update_configs:
     update_schedule: "live"
     allowed_updates:
       - match:
-          update_type: "security"
+          update_type: "security"

.github/workflows/codeql.yml

@@ -2,12 +2,12 @@ name: "CodeQL"
 
 on:
   push:
-    branches: [ main ]
+    branches: [main]
   pull_request:
     # The branches below must be a subset of the branches above
-    branches: [ main ]
+    branches: [main]
   schedule:
-    - cron: '28 7 * * 0'
+    - cron: "28 7 * * 0"
 
 permissions:
   contents: read
@@ -19,13 +19,13 @@ jobs:
     runs-on: ubuntu-latest
 
     steps:
-    - name: Checkout repository
-      uses: actions/checkout@v2
+      - name: Checkout repository
+        uses: actions/checkout@v2
 
-    - name: Initialize CodeQL
-      uses: github/codeql-action/init@v2
-      with:
-        queries: security-and-quality
+      - name: Initialize CodeQL
+        uses: github/codeql-action/init@v2
+        with:
+          queries: security-and-quality
 
-    - name: Perform CodeQL Analysis
-      uses: github/codeql-action/analyze@v2
+      - name: Perform CodeQL Analysis
+        uses: github/codeql-action/analyze@v2

manifest.yml

@@ -1,12 +1,12 @@
 ---
 applications:
-- name: charlie
-  buildpack: nodejs_buildpack
-  memory: 192MB
-  instances: 1
-  command: ((command))
-  routes:
-    - route: charlie-((environment)).app.cloud.gov
-  services:
-    - charlie-brain
-    - charlie-config
+  - name: charlie
+    buildpack: nodejs_buildpack
+    memory: 192MB
+    instances: 1
+    command: ((command))
+    routes:
+      - route: charlie-((environment)).app.cloud.gov
+    services:
+      - charlie-brain
+      - charlie-config

package.json

@@ -22,6 +22,7 @@
     "js-yaml": "^4.2.0",
     "moment": "^2.29.2",
     "moment-timezone": "^0.5.35",
+    "node-cron": "^4.5.0",
     "node-schedule": "^2.0.0",
     "pg": "^8.7.1",
     "plural": "^1.1.0"

src/scripts/erg-inviter.yaml

@@ -40,10 +40,10 @@ ergs:
       career development, address the challenges we encounter in the workplace,
       and help one another in and around TTS.
     channel: "#womxn"
-  
+
   Not Your Dude:
     description: >
       Private channel for cis women, trans women, trans men, non-binary people,
       and those who are otherwise marginalized (i.e., non-hegemonic masculine
       folks).
-    channel: "#womxn-private"
+    channel: "#womxn-private"

src/scripts/inclusion-bot.yaml

@@ -34,7 +34,6 @@ message: >
   are some alternatives that might work better:
 
 triggers:
-
   - matches:
       - blind to
       - blinded to
@@ -170,7 +169,7 @@ triggers:
   - matches:
       - fuck
     alternatives:
-      - ''
+      - ""
     why: >-
       ":TERM:" can trigger emotions related to abuse, trauma, and sexual assault
       that employees may not want to process at work.
@@ -416,7 +415,7 @@ triggers:
       - expert
       - whiz
     ignore:
-      - ':ninja:'
+      - ":ninja:"
       - ninja turtle
       - ninja turtles
       - ninja-turtle
@@ -557,15 +556,15 @@ triggers:
       - suicidal
       - kill yourself
     alternatives:
-      - ''
+      - ""
     why: >-
       ":TERM:" can trigger emotions related to death that employees may not want
       to process at work.
 
   - matches:
       - shit
     alternatives:
-      - ''
+      - ""
     why: >-
       ":TERM:" can trigger emotions related to vulgarity that employees may not
       want to process at work.

src/track-meet.js

@@ -0,0 +1,174 @@
+/**
+ * Track Meet Facilitator Bot
+ * Posts a message to the shared channel every 2nd/4th Friday at 11am PT
+ * listing facilitators for the upcoming Wednesday track meets.
+ * Reads facilitator names from each track's Slack Canvas table.
+ */
+
+const cron = require("node-cron");
+
+/**
+ * SHARED_CHANNEL_ID is the #usdc-all-fellows channel where the bot posts the message.
+ */
+const SHARED_CHANNEL_ID = "C05A6Q2PK6G";
+
+/**
+ * TRACK_CANVASES is an object mapping track names to their respective Slack Canvas IDs.
+ */
+const TRACK_CANVASES = {
+  Cyber:    "F091D6QD9RN",
+  Data:     "F091D7L8M5E",
+  Design:   "F090GG1L478",
+  Product:  "F090QH1MQMQ",
+  Software: "F0911VCAJTB",
+};
+
+// ── DATE LOGIC ────────────────────────────────────────────────────────────────
+
+function getWednesdayNumber(d) {
+  return Math.floor((d.getDate() - 1) / 7) + 1;
+}
+
+const NEW_SCHEDULE_ANCHOR = new Date("2026-07-15"); // First track meet under new every-other-Wednesday rule
+
+function isTrackMeetWeek(d) {
+  if (d < NEW_SCHEDULE_ANCHOR) {
+    // Old rule: 2nd and 4th Wednesdays only
+    const n = getWednesdayNumber(d);
+    return n === 2 || n === 4;
+  }
+  // New rule: every other Wednesday anchored to 7/15/26
+  const msPerWeek = 7 * 24 * 60 * 60 * 1000;
+  const weeksDiff = Math.round((d - NEW_SCHEDULE_ANCHOR) / msPerWeek);
+  return weeksDiff % 2 === 0;
+}
+
+function getNextNextWednesday() {
+  // From Friday, skip the immediate Wednesday (5 days away)
+  // and get the one after that (12 days away)
+  const d = new Date();
+  const daysAhead = (3 - d.getDay() + 7) % 7 || 7; // days until next Wednesday
+  d.setDate(d.getDate() + daysAhead + 7);            // add another 7 to get the one after
+  return d;
+}
+
+function getFridayBefore(wed) {
+  const d = new Date(wed);
+  d.setDate(d.getDate() - 5);
+  return d.toLocaleDateString("en-US", { month: "long", day: "numeric" });
+}
+
+function formatDate(d) {
+  return d.toLocaleDateString("en-US", {
+    month: "long",
+    day: "numeric",
+    year: "numeric",
+  });
+}
+
+// ── CANVAS READING ────────────────────────────────────────────────────────────
+
+async function getFacilitatorForDate(client, canvasId, targetDate) {
+  const targetStrs = [
+    targetDate.toLocaleDateString("en-US", { month: "numeric", day: "numeric", year: "2-digit" }),
+    targetDate.toLocaleDateString("en-US", { month: "numeric", day: "numeric", year: "numeric" }),
+    targetDate.toLocaleDateString("en-US", { month: "long", day: "numeric" }),
+  ];
+
+  try {
+    const res = await client.canvases.sections.lookup({
+      canvas_id: canvasId,
+      criteria: { section_types: ["any_ordered_list", "table"] },
+    });
+
+    for (const section of res.sections || []) {
+      const content = section.content || "";
+      for (const fmt of targetStrs) {
+        if (content.includes(fmt)) {
+          for (const line of content.split("\n")) {
+            if (line.includes(fmt)) {
+              const parts = line.split("|").map((p) => p.trim()).filter(Boolean);
+              if (parts.length >= 2) return parts[1];
+            }
+          }
+        }
+      }
+    }
+    return "TBD";
+  } catch (err) {
+    console.error(`Error reading canvas ${canvasId}:`, err.message);
+    return "TBD";
+  }
+}
+
+// ── MESSAGE BUILDER ───────────────────────────────────────────────────────────
+
+function buildMessage(facilitators, facilitationDate) {
+  const dateStr   = formatDate(facilitationDate);
+  const fridayStr = getFridayBefore(facilitationDate);
+  const bullets   = Object.entries(facilitators)
+    .map(([track, name]) => `• ${track}: ${name}`)
+    .join("\n");
+
+  return `Track Meet facilitators on deck for ${dateStr}. Facilitators, please coordinate directly with any presenters and let the track channel know if there is anything they will need to prepare. Also, please share the agenda in your track channel (and in this thread, noting if the meet is open to other tracks!) by Noon ET on ${fridayStr}. The facilitators for next week's track meets are below:
+
+${bullets}
+
+To organize a cross-track meet, reach out to the facilitator for that track. Track facilitation schedules are also pinned in the respective track Slack channels. As a reminder, the track facilitation schedules can be found in the "Meet Facilitation Schedules" folder in this channel's tabs, above.
+
+If you have a conflict (planned leave, agency conflict, etc) with your date to facilitate your track meet, it is your responsibility to coordinate a backup to cover facilitation.`;
+}
+
+// ── MAIN JOB ──────────────────────────────────────────────────────────────────
+
+async function runBot(client) {
+  const targetWed = getNextNextWednesday();
+  console.log(`Track meet bot running. Target Wednesday: ${formatDate(targetWed)}`);
+
+  if (!isTrackMeetWeek(targetWed)) {
+    console.log(
+      `Skipping — ${getWednesdayNumber(targetWed)} Wednesday of the month (all-hands or wild card).`
+    );
+    return;
+  }
+
+  const trackEntries = Object.entries(TRACK_CANVASES);
+  const facilitatorList = await Promise.all(
+    trackEntries.map(([, canvasId]) => getFacilitatorForDate(client, canvasId, targetWed))
+  );
+
+  const facilitators = {};
+  trackEntries.forEach(([track], i) => {
+    facilitators[track] = facilitatorList[i];
+    console.log(`  ${track}: ${facilitators[track]}`);
+  });
+
+  // Only skip if ALL tracks are TBD — a single missing facilitator still posts
+  const allTBD = Object.values(facilitators).every((name) => name === "TBD");
+  if (allTBD) {
+    console.log("No facilitators found in any canvas — skipping post.");
+    return;
+  }
+
+  const message = buildMessage(facilitators, targetWed);
+
+  try {
+    await client.chat.postMessage({ channel: SHARED_CHANNEL_ID, text: message });
+    console.log("Track meet message posted successfully.");
+  } catch (err) {
+    console.error("Error posting message:", err.message);
+  }
+}
+
+// ── CHARLIE ENTRY POINT ───────────────────────────────────────────────────────
+
+module.exports = (app) => {
+  // Runs every Friday at 11:00 AM PT (19:00 UTC during daylight saving time)
+  cron.schedule(
+    "0 19 * * 5",
+    () => { runBot(app.client); },
+    { timezone: "America/Los_Angeles" }
+  );
+
+  console.log("Track meet bot loaded. Scheduled for Fridays at 11:00 AM PT.");
+};