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Update instructions for bulk changing users #5684

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26 changes: 3 additions & 23 deletions source/manual/government-changes.html.md.erb
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Expand Up @@ -104,29 +104,9 @@ designers make bulk changes to documents and users.

### Bulk changing users

There is a Rake task in Signon to change the organisation that a user belongs
to in bulk. **However**, it may be necessary to leave the old users around so they
can still edit content for the old organisation (in which case you can bulk invite
new users [using the interface in Signon][signon-batch-invitations]).

The rake task for changing the organisation the user belongs to is:

[`data_hygiene:bulk_update_organisation[csv_file]`][signon-bulk-update-organisation].

It accepts a CSV file which should have at least the following columns (in any
order):

| Column Header | Description |
| --- | --- |
| `Old email` | The old email address of the user. |
| `New email` | The new email address of the user. |
| `New organisation` | The slug of the new organisations for the user. |

We should phase out CSV-reliant rake tasks now that we're on Kubernetes.
In the meantime, follow the [working with CSVs on Kubernetes][running-csv-rake-tasks] instructions.

[signon-bulk-update-organisation]: https://github.com/alphagov/signon/blob/256ede9caa6061fd68b1daffd7123fff49df679f/lib/tasks/data_hygiene.rake#L3
[signon-batch-invitations]: https://signon.publishing.service.gov.uk/batch_invitations/new
Users can be updated in bulk (e.g. email and organisation) through the Signon
[user interface](http://signon.publishing.service.gov.uk.gov.uk/bulk_update)
by anyone with a Superadmin account.

### Bulk retagging documents

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