When I Work (when-i-work)

When I Work is an employee scheduling and workforce management platform serving over 200,000 workplaces in industries including restaurants, retail, healthcare, construction, and hospitality. The platform provides a REST API for managing shifts, schedules, users, time clock records, attendance, and team communication. API access is available exclusively on the Premium plan and uses token-based authentication with a private developer key. When I Work also supports webhooks for real-time event-driven integrations.

APIs.json: https://raw.githubusercontent.com/api-evangelist/when-i-work/refs/heads/main/apis.yml

Naftiko: https://github.com/naftiko/fleet?utm_source=api-evangelist&utm_medium=readme&utm_campaign=when-i-work-api-evangelist&utm_content=repo

Tags

• Employee Scheduling
• Workforce Management
• Time Tracking
• Time Clock
• Shift Management
• Attendance
• Team Messaging
• Hourly Workers
• Labor Forecasting
• HR

APIs

When I Work API

REST API for managing employee scheduling, shifts, time clock records, attendance, users, locations, positions, tasks, and team communication within the When I Work platform.

• Documentation: https://apidocs.wheniwork.com/external/index.html
• Base URL: https://api.wheniwork.com/2
• Authentication: Token-based (developer key + credentials exchanged for bearer token)

Resources: Shifts, Schedules (Locations), Users, Positions, Sites, Tasks, Tags, Time Clock, Forecasting

Plans / Rate Limits / FinOps

File	Description
plans/when-i-work-plans-pricing.yml	Essentials ($2.50), Pro ($5.00), Premium ($8.00) per user/month — API access on Premium only
rate-limits/when-i-work-rate-limits.yml	No published numeric limits; tokens expire after 7 days; webhooks recommended over polling
finops/when-i-work-finops.yml	FOCUS-aligned cost model: per-seat billing, primary cost driver is active user count

Timestamps

• Created: 2026-06-12
• Modified: 2026-06-12

Common Properties

Type	URL
Website	https://wheniwork.com
Documentation	https://apidocs.wheniwork.com/external/index.html
GitHub Organization	https://github.com/wheniwork
LinkedIn	https://www.linkedin.com/company/wheniwork
Blog	https://wheniwork.com/blog
Pricing	https://wheniwork.com/pricing
Status Page	https://status.wheniwork.com
X / Twitter	https://x.com/wheniwork

Maintainers

Kin Lane — kin@apievangelist.com