📧 CrewAI Weekly Email Scheduler

This project allows you to schedule automated weekly email updates generated by CrewAI using a simple Flask-based form UI. You specify the email time, day, and data file, and the agent handles everything — from crafting a report to sending it with attachments.

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🚀 Features

• ✅ Web form to schedule emails
• 🤖 AI-generated email content using CrewAI
• 📅 Automatically runs every week at scheduled time
• 📎 Supports file attachments
• 💬 Fun, dynamic email tone based on document content
• 🔐 Uses Microsoft Graph API for email delivery

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📦 Project Structure

.
├── crewai_config/
│   └── agents, tasks, and crew config files
├── static/
│   └── style.css (optional)
├── templates/
│   └── index.html (Flask form)
├── src/
│   └── emailcrew/
│       └── main.py  # Main scheduling and sending logic
│       └── crew.py  # Crew and Agent Defintions
│   └── config/
│       └── agents.yaml  #agents prompts
│       └── tasks.yaml   #task propmts

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🛠️ Setup Instructions

1. Clone this repository

git clone https://github.com/mahadrehmann/CrewAI-Email-Agent-Flow.git

2. Create a virtual environment and activate it

python -m venv venv
source venv/bin/activate  # On Windows: venv\Scripts\activate

3. Install dependencies

pip install -r requirements.txt

4. Set up environment variables

Create a .env file with the following:

GEMINI_API_KEY=your-gemini-key
AZURE_CLIENT_ID=your-client-id (If you opt to use Outlook, you can use gmail as well)

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🧠 Memory-Level Scheduling Flow

Unlike file-based polling, this project uses in-memory events to wait for user input before proceeding.

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🧪 How to Run

crewai run

This will:

• Start the Flask server on http://127.0.0.1:5000
• Wait until you submit the schedule form
• Use CrewAI to generate an email
• Schedule and send it every week at the time you set

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🌐 Flask Form UI

Navigate to:

http://127.0.0.1:5000

Fill out this form:

• 📄 File path (input file with context)
• 📅 Day (e.g. monday)
• ⏰ Time (24h format, e.g. 14:30)

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📤 Example Email

Subject: Weekly Progress Update – Done with the Email Agent
To: mahadrehman04@gmail.com
Content: A breakdown of the work performed

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📎 Attachment Format

The system attaches a summary text file (attachment.txt) along with the email. You can modify this in main.py.

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🧠 Built With

• CrewAI
• Flask
• Microsoft Graph API

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